How to Set up a cPanel Email Account with Outlook.

To set up a cPanel email account with Microsoft Outlook, follow these step-by-step instructions:

Step 1: Create an Email Account in cPanel

1. Log in to cPanel: Access your hosting account and log in to the cPanel dashboard.
2. Navigate to “Email Accounts”: In the “Email” section, click on “Email Accounts.”
3. Create a New Email Account:
   • Click on the “+ Create” button.
   • Fill in the required details:
     • Domain: Choose the domain where you want to create the email.
     • Username: Enter the desired email username.
     • Password: Set a strong password or use the “Generate” button to create one.
   • Click on the “Create” button.
4. Note Down Configuration Details: Once the account is created, you will see the “Set Up Mail Client” option. Click on it and note down the “Manual Settings” details, such as Incoming and Outgoing Server, Ports, etc.

Step 2: Set Up an Email Account in Microsoft Outlook

1. Open Microsoft Outlook: Launch the Outlook application on your computer.
2. Go to “File” > “Add Account”:
   • Click on “File” in the top menu bar.
   • Select “Add Account” from the options.
3. Enter Your Email Address: In the “Add Account” window, enter the email address you created in cPanel and click on “Connect.”

Step 3: Configure Manual Settings

1. Select “IMAP” or “POP”: You will be prompted to choose between IMAP or POP. Choose the one that suits your needs:
   • IMAP: Keeps emails synchronized across all devices.
   • POP: Downloads emails to one device and removes them from the server.
2. Enter Incoming and Outgoing Server Information:
   • Incoming Mail Server:
     • Server: Enter the server address (e.g., mail.yourdomain.com).
     • Port: Use the IMAP port (143 or 993) or POP3 port (110 or 995).
     • Encryption: Choose SSL/TLS or None based on your preference.
   • Outgoing Mail Server (SMTP):
     • Server: Enter the server address (e.g., mail.yourdomain.com).
     • Port: Use SMTP port 465 or 587.
     • Encryption: Choose SSL/TLS.
3. Enter Login Information:
   • Username: Enter your full email address.
   • Password: Enter the password you created in cPanel.

Step 4: Complete the Setup

1. Test Account Settings: Click on “Next” to test the configuration. Outlook will attempt to send a test email to verify the settings.
2. Finish the Setup:
   • If the test is successful, click on “Done.”
   • If the test fails, double-check the settings and try again.

Step 5: Additional Configuration (Optional)

1. Configure Additional Settings:
   • Go to “File” > “Account Settings” > “Manage Profiles.”
   • Select your email account and click “Change.”
   • Under “Advanced” settings, adjust mailbox size, server timeouts, etc., as needed.
2. Set Up Signature, Rules, and Other Preferences:
   • Go to “File” > “Options” > “Mail” to set up a signature, rules, notifications, etc.

Step 6: Start Using Your Email Account

Your cPanel email account is now set up in Microsoft Outlook, and you can start sending and receiving emails.